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Race Director's Resources Print
This area of our website is dedicated to providing links and resources to support race directors.  If you know of a resource that would benefit local race directors and would like to share it,  email us at This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

Race Planning

blue_arrow.gifRace Directors Guidebook - Planning a Race - Brief overview of how to plan a race from the American Running Association

blue_arrow.gifRace Guidelines for Safety - Detailed guidelines for conducting a safe road or trail race from the Road Runners Club of America

blue_arrow.gifthe-green-racing-revolution-1-28-09 - Strategies for creating environmentally responsible events (presentation by Bruce Rayner of Athletes for a Fit Planet)

Race Publicity

·         blue_arrow.gifGRTC Race Calendar – most comprehensive calendar of running events in the Greater Rochester area.  Free!  Send email with all race information to Matt Davis at This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

·         blue_arrow.gifRace Entry Forms – forms can be published in the monthly GRTC Online Newsletter for $30 for single page or $45 for two page entry.  Contact Rob Tyler at This e-mail address is being protected from spam bots, you need JavaScript enabled to view it


blue_arrow.gifStories & Photos – Free!  General interest articles about your event may be published in the newsletter.  For more information, contact Rob Tyler at This e-mail address is being protected from spam bots, you need JavaScript enabled to view it

·         blue_arrow.gifGRTC Facebook Group – members may share information about races they plan to run or comments on races afterwards.

·         blue_arrow.gifGRTC Race Results – the club will post results of any race in area.  Send results or a link to the results to This e-mail address is being protected from spam bots, you need JavaScript enabled to view it


Race Equipment Rental
The equipment below is available from the GRTC for all Rochester, NY area race directors.  Email This e-mail address is being protected from spam bots, you need JavaScript enabled to view it to reserve your race equipment.

Ultrak L10 Lane Timer $50/event (description below)

RACECLOCK Digital Finish Line Clock $75/event
(description below)

50 Bright Orange 18" Traffic Cones and 36 Course Marshall Flags $25/event - keep runners pointed in the right direction along your course.

Mile Marker Signs on Stakes, 5 Gallon Water Cooler, Portable Megaphone all for $10/event

Combo Savings #1 - Ultrak Timer + RaceClock $110/event

Combo Savings #2 - Rent all equipment listed for $135/event

**Any race that provides GRTC members a $3 pre-registration discount can rent the Ultrak Timer + RaceClock for a discounted fee of $75 OR just the RaceClock for $50

Equipment Descriptions
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Ultrak L10 Lane TimerThe Ultrak L10 can be used to time track races with up to 10 lanes as well as road races (cross country, 10K's, marathons, etc.) with up to 8,000 participants. A linkgate is provided which connects the ten lane buttons to a separate unit, eliminating tangled wires to the lane timer itself. Four digit bib numbers can be pre-assigned to lanes in track mode and entered at the finish for road races. Data can be uploaded to a PC or printed out during or after an event for later review. 
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RACECLOCK:  Super-bright 6” tall red LED five digit (9:59.59)  double-sided model.  The RACECLOCK is self-contained and operates from internal rechargeable batteries. With a fully charged battery, the clock will operate up to 10 hours or more. The RACECLOCK is housed in a rugged, weather-resistant, tamper-proof case, for a lifetime of reliable service. These clocks are not designed to be "rain-proof" and must be covered with a clear poly bag or other means of protection during inclement weather.  These models have a rugged aluminum case and include a carrying handle, built-in keypad for selecting timing modes, time-of-day and preset times. A battery charger is included with plug-in power cord and charge indicator.